2021 Program Information 

2021 Program Information 4•H Advisors    October 2020 4H Volunteer Newsletter 

GOODBYE 2020! - I don't know about the rest of you, but I know I'm ready for 2020 to be over! Let's hope 2021 is a better year! First let me just say THANK YOU for sticking with us this year! I know nothing has gone as planned and we had so many changes to deal with on a personal level and in our 4-H world! Unfortunately, 2020 isn't quite done with us yet, we have a few more changes to share with you:
  • 2020 Fall Advisors Banquet - Due to COVID-19 restrictions on gatherings we are canceling our 2020 fall 4-H Advisors Banquet.
  • 4-H Committee Election - We will be holding an electronic 4-H Advisory Committee Election the first week in November. An email ballot will be sent to each advisor on Monday November 2nd•   You will have until Friday November 6th to cast your vote and return the email. We have several open positions for the committee this year. Any 4-H Advisor can self-nominate or nominate someone else to run for election by contacting Tracy at winters.5@osu .edu by October 9, 2020.
  • Years of Service Advisor Pins - We will honor 4-H Advisors years of service with certificates and pins for those finishing their first, fifth, tenth, fifteenth, etc. year of service to 4-H. These will be included in your club packet along with premium checks from the fair for your 4-H members. For those advisors with 30, 35,40,45,50 years of service to 4-H, we will make every effort to present those in person and take pictures to share on our Facebook page.
  • 4-H Hall of Fame - We are also planning a special recognition for the 4-H Clover Award and 4-H Hall of Fame Award. If you would like to nominate someone for this year's Hall of Fame please contact Tracy at winters.5@osu.edu by October 9, 2020.

Fair Premium Checks - Club Advisors may now pick up their club premium checks at the Extension office. Club packets will include premium checks for any of your club members who showed a project at the 2020 Gallia County Junior Fair. This includes submitting a project for judging on the FLIP GRID program as well as showing an animal project in person at the fair.

Thank you to everyone who participated in the 2020 Fair! I know it was not our traditional fair, but 4-H members, 4-H families, 4-H advisors, the fair board, OSU Extension staff and our fabulous 4- H community supporters came together and we showed everyone that not even worldwide pandemic or a move in day flood could stop us! Please send a specal thanks to our Fair Board members and the local businesses who literally jumped into the mud on Sunday and helped us save the fair!

NOW IS THE TIME TO RECRUIT CLUB VOLUNTEERS! If you have parents or others interested in becoming a 4-H volunteer, have them download an application from the Extension website at www.gallis.osu.edu or they can stop by the office for a new volunteer packet starting October 15, 2020•

Thinking of starting a New 4-H Club? Here are the steps:

  1. A new club must have at least 5 members from 3 different families.
  2. Must have a pre-approved club name, approval is granted by the Extension office.
  3. The club will need to apply for a club EIN and sign a club constitution.
  4. The club will need to develop by-laws; these are "club rules" which include: attendance policy, officer duties, parent participation, member participation, expected behavior, etc.
  5. The club will need to open a club checking account.
  6. Advisors must complete club paperwork and approval process by March 1 .

Typically, clubs begin meeting in January & February with 4-H enrollment due March 15, 2021. The process sounds complicated, but 4-H staff are here to support you through each step. If you have questions, please call the Extension office at 740-446-7007 .

Moving online to keep us moving forward! - The challenges of 2020 have force us to become more mobile! Some of these changes were painful but now that we have adapted, they could offer us more options for 2021! Here are just a few things that may have an online component in 2021!
    • Quality Assurance training / test outs
    • Volunteer Trainings (Local and State)
    • Animal livestock and General project workshops
    • SPIN Clubs (Special Interest Clubs)
    • 4-H Committee zoom options
    • New Volunteer application processes / Interviews
    • Camp Counselor application process / interviews /trainings
    • Online newsletters
    • New 4-H Online 2.0

We know that offering everything online is not a good alternative to face to face, but for somethings, having the additional online options could be a great solution for our busy schedules/ What would you like to see offered in 2021 electronically?

2021 Volunteer Training - Last year we focused on "Club CHATs" we gathered great information about what clubs were doing, their successes, challenges, and needs. This year we want to use that information to offer advisor trainings/workshops around skill development, club programming and club needs. Little did we know in January of 2020 what this year was going to hold for us! As we start our planning for 2021 program year please share with us any additional club challenges, training topics or needs you would like to see us address in our January - February Advisors Trainings. Examples might include - Hosting online 4-H club meetings, staying safe during face to face 4-H meetings, how to use 4-H Online 2.0 (what is new, what is the same etc.) Growing your 4-H club, Trainin g/using club officers, 4-H opportunities beyond the club, etc.

Reminder, if you are due for a BCI check you only have until December  31st  to get it done! Please save receipts  for reimbursement. You can check your  status  by logging into 4HOnline, calling or emailing the office. Please don't let your volunteer status expire!

Cloverbud Advisors - We now have two complete years of Cloverbud Investigators lesson plans and kits for you to download and/or borrow. We have been adding the "Taking the Adventure Outside" lessons as well. Our Cloverbud Taking the Adventure Outside Workshop has been moved to Spring of 2021 please stay tune for more information!

Club Advisors Just as a reminder if you are looking for a great fall or spring OUTDOOR meeting area the Gallia County Nature Area Land Lab, located at the fairground is available free of charge. Just call the office to book your meeting and request access. Special Thanks you to the Great Eight Horse Kids for tackling the jungle that was growing back there and making it look nice again!

Little Caesar Pizza Kit fund raiser- Our 2021 pizza kit fund raiser is on hold right now until we can confirm our camping season for 2021. We do have tentative camp date set see below!

Camp 2021


Teen Winter Retreat - January 30 - 31 Counselor College - April 17 - 18 Spring Fling - April 23 - 24

Open House - April 25

Cloverbud overnight - June 5 - 6 Beginner Camp • June 7 - 10 Jr. High Camp - June 14 - 17

Teen Camp - June 18 - 21

STEM Camp - June 22 - 24

Junior Shooting Sports Camp - June 25 - 27

Special Needs Camp . July 9 - 11

Senior Shooting Sports Camp- July 18 - 23


Facebook - One of our fastest ways to communicate this year has been by email and through Facebook Post. If you are on Facebook please follow our Extension Facebook page for all the up to date 4-H events!  https://www.facebook.com/osuextensiongallia

For 4-H Advisors ONLY - join our private Gallia County 4-H Advisors only 4-H group page on Face book at https://www .facebook.com/groups/231204398070327

4-H Online Waffle - With COVID -19 affecting everyone including our office staffing structure, we have decided not to have our 4-H Month of Winning this year. Instead a group of 4-H Supporters has offered to host an online "Waffle"! Beginning in October you will see invites to join the "4-H Waffle group" If you have never participated in a waffle it is an online fundraiser to benefit a group or club. Special prizes will be offered up, participants can buy chances on that item with one lucky winner for each item. The goal is to hold up to 1O Waffles on prize packages. Clubs are asked to help collect donations for these prize packages or to sponsor one on their own. So far, we have the following Waffle Baskets started and we are looking for additional donations to go with them or additional basket sponsors! a 31 basket sponsored by the For His Glory, a Halloween

themed movie basket sponsored by RV All Stars, a Coffee/Tea Basket sponsored by Sawdust Buckeyes, a Holiday (Christmas) Basket sponsored by Stephanie Stover, a South Gallia Basket sponsored by Pairs n Spares, a BBQ Basket sponsored by Aftershock, a shooting sports basket

sponsored by Gallia Shooting Aces, an Outdoor Basket sponsored by the Conservation club. Additional prizes Yeti cups, 4-H wreath, and business gift cards. We would like to have all the donations by the first week in October to begin the first Waffle. Waffles will run up through November or until prizes are gone! Contact winters.5@osu.edu for more information. Additional basket ideas: OSU fan, camping, kitchen, 4-H theme, sports, fishing, gardening, goodie or desserts, date night, tools, local school teams, tailgate, Christmas, birthday party, school supplies, ice cream, Fall, anniversary celebration, kids toys or books.

If we can get all 37 clubs to pitch in, we can have some great itemsI Business donations are also welcome! The goal is to raise $5,000 for 4-H programming in 20211

Office Staff

Teen Opportunities Newsletter! - Watch for our Teen Opportunities newsletter in November with information on how to apply to be a camp counselor, CARTEEN opp·ortunities, College Scholarships, Teen Leaders and more!

4H Online Club Videos

2021 4H Re-Organization Contents 

4H Project Book Information
2021 Family Guide
2021 Summary of Changes
Advisor Handbook
Ohio 4H Volunteer Handbook
2021 4H Calendar with Fair Events
2021 Camp Flyer
Changes for 2020 Gallia County Junior Fair

New for 2020!!  Attention ALL Gallia County Junior Fair Market Beef Exhibitors

2020 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2020:

Attention: Gallia County Beef Exhibitors

The Gallia County Fair Board has added a Market Heifer division to the Market Beef Show (previously only market steers). Exhibitors will be able to tag in a heifer calf at this year’s December 12 market beef tag in.

  • Exhibitors can check in, sign up for, and exhibit both a market steer and market heifer but will only be permitted to sell one animal at the fair.
  • Market Heifers will show in their own division, taking place prior to the first division of steers. The division will be placed and top placing market heifers from that division will return to the ring with the top placing steers of each division and be in contention for the Market Animal Supreme Drive.
  • These market heifers are to be of “terminal” type and kind. They should be fed out and finished like a steer and must weigh a minimum of 1000 lbs. at the Fair weigh-in (just like steers). “Clubby” bred heifers, or females that are bred to be more terminal, are becoming increasingly popular in market heifer shows nationwide. These shows provide an avenue for breeders and exhibitors that have heifers that are not so much bred to be productive cows, but rather, bred more for carcass quality. Heifers are typically more efficient in converting feed to condition and will be able to finish out with a lesser feed intake than that of the average steer. For individuals looking to have a market beef project while being able to be conservative in the amount spent on feed over the year, market heifers are a great option.

    2020 Ohio State Fair Pork Quality Assurance (PQA)

Requirement Youth entering a market swine project at the 2020 Ohio State Fair will be required to have a parent/guardian PQA certified in order to meet packer requirements.
OSF Market Swine requirements Flyer
  • PQA certification number will be required for online entry (deadline of June 20th) 
  • Certification numbers will be verified, falsified numbers will result in penalty.
  • Once notified of invalid number, exhibitors will have 5 days to provide the correct PQA certification number.
  • If the correct PQA certification number is not provided within 5 days, exhibitor will be disqualified from exhibition.
  • Youth MUST be certified in Ohio Youth QA 45 days prior to exhibition in order to be eligible to show.
There are several options for parents/guardians to be PQA certified:

• Adults can attend an in-person PQA session

• Adults can sign-up for the PQA on-line certification.

Requests can be sent to Elizabeth Share (share.8@osu.edu)


1. The adult PQA certification is good for 3 years.

2. If a parent/guardian has several youth in the family, the same PQA number will count for all of the youth.

3. For a list of approved PQA instructors, contact: - Elizabeth Share Extension Specialist, Livestock/Food Animal Program share.8@osu.edu

2019 Livestock Rule Changes
New for 2019!! Attention ALL Gallia County Junior Fair Market Animal Exhibitors

2019 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2019:

  • Market Swine Weight range will be 230 lbs. up to 290 lbs.

  • Market Steer minimum weight will increase to 1000 lbs.

  • Any animal not making the minimum weight will not be allowed to go to resale. These animals along with any animal deemed not fit for sale by a fair official, will be the exhibitor’s responsibility to remove the animal from the fair grounds.

 Cloverbud Resources
Club Calendar Templates
Meeting at a Glance Worksheet
Club Checklist
Yearly Paperwork Checklist
Club Financials
Club Equipment Log
Financial Summary

NEW! 4H Club Annual Report

Club Management
4H Club By Laws
4H Club Constitution

New! Sample Club Program in WORD or PDF 

Club Meeting Log
Club Meeting Wheel
My Club Checklist
Ohio 4H Charter Checklist
Request for Cross County Line Membership
EIN Helpful Form and Application
IRS SS4 Form Completion Information
4H Group Exemption Authorization
Enrollment Forms
4H Online Self Enrollment
Member or Cloverbud 4H Enrollment Form
Volunteer 4H Enrollment Form
Fundraising Form
4H Fundraising Form
Guest Speaker Opportunities
Health Forms
Ohio 4H Health Form
Member Success
4H Career Record Book
4H Career  Record in One Page
Quality Assurance
Full Study Guide
QA Date April 27 2019
VFD Fact Sheet
Standard of Behavior
Volunteer Standards of Behavior
Traveling with Members
4H Child Transportation Waiver
Insurance Information