• Please make sure to turn in any updates to your club's by-laws, the 2023 club constitution, and your 2022 club financial summary no later than April 1st. You may e-mail the paperwork to dailey.108@osu.edu
Club Form Resources

Utilizing Volunteers

CLUB CHECKLISTYEARLY PAPERWORK CHECKLIST Use to make sure all forms are submitted to the Extension Office.



We are looking forward to a great year in 4-H!

Zoom Meeting Help Sheets

Joining & Configuring Audio & Video in Zoom Video

How to Join a Zoom Meeting Video

Step by Step to Attend Zoom Help Sheet

Step by Step to Download and Host Zoom Help Sheet

Steps to Host and Access on Zoom Help Sheet

Club Leader Login Help Sheet

Quick Tips for Successful 4-H Enrollment Help Sheet

The Gallia County 4H Enrollment Deadline is March 15th of the current year. Early Registration for a Club Bonus is March 1st.

Ohio 4-H: Re-enrolling Using 4HOnline - Youtube Instruction Video

4H Online Family Enrollment Guide for New & Returning Members - Step by Step Print out Guide to signing up in 4HOnline

How to Use 4H Online for Your Enrollments (Brief Guide)

How to Access Your 4H Online (Complete Guide)

Welcome! We are so excited that you have chosen to join the Gallia County 4-H program.


The Ohio 4-H Grab & Go Club Meeting Toolkit provides 4-H volunteers and teen leaders with seven (7) club meeting agendas to help plan for the 4-H year. Each agenda is two pages. The first page provides an overview of the topic, a sample agenda and resources to put ideas into action. The second page provides in-depth explanations and specific strategies. 

Agenda Title


#1: Family Meeting Kick-Off


#2: Icebreakers/Team Building


#3: Election of Officers


#4: Public Speaking Activities


#5: Educational Programs


#6: Planning Club Fundraisers


#7: End of Year Review


Go Virtual

Each agenda highlights how to adapt in-person 4-H activities to a virtual setting. Clubs may discover creative solutions that remain part of their club tradition for years to come.

Include Cloverbuds

Each agenda highlights strategies for including Cloverbuds in developmentally appropriate, non-competitive club activities.

You can find this resource on the Ohio 4-H website, under Club Leaders>Club Management, Resources, Policies and Procedures: https://ohio4h.org/volunteers/volunteers/club-leaders/club-management-resources-policies-and-procedures.

Here’s a go link that takes you directly to the document: https://go.osu.edu/clubmeetingtoolki


 Cloverbud Resources

Club Calendar Templates

Meeting at a Glance Worksheet

Club Checklist

Yearly Paperwork Checklist

Club Financials

Club Equipment Log


4H Club Annual Report

Club Management

4H Club By-Laws

4H Club Constitution

Sample Club Program in WORD or PDF 

Club Meeting Log

Club Meeting Wheel

My Club Checklist

Ohio 4H Charter Checklist

Request for Cross County Line Membership

EIN Helpful Form and Application

IRS SS4 Form Completion Information

4H Group Exemption Authorization

How To Access Your 4H Online Family  Profile

Fundraising Form

4H Fundraising Form

Member Success

4H Career Record Book

4H Career  Record in One Page

Quality Assurance

Full Study Guide

QA Date 2021  TBA  

VFD Fact Sheet

Traveling with Members

4H Child Transportation Waiver

Insurance Information


If you have parents or others interested in becoming a 4-H volunteer, have them complete the online application below.


New Volunteer Training DATES: Feb 16@ 3 pm - 5 pm, Mar 21@ 5 pm - 7 pm. Must RSVP.

Volunteer Application Form Due by March 20, 2023

Thinking of starting a New 4-H Club? Here are the steps:

  1. A new club must have at least 5 members from 3 different families.

  2. Must have a pre-approved club name, approval is granted by the Extension office.

  3. The club will need to apply for a club EIN and sign a club constitution.

  4. The club will need to develop by-laws; these are "club rules" which include: attendance policy, officer duties, parent participation, member participation, expected behavior, etc.

  5. The club will need to open a club checking account.

  6. Advisors must complete the club paperwork and approval process by March 20, 2023

Typically, clubs begin meeting in January & February with 4-H enrollment due March 15, 2023. The process sounds complicated, but 4-H staff is here to support you through each step. If you have questions, please call the Extension office at 740-688-5024.


2023 Volunteer Training Dates: February 21 @ 5:30 pm - 7:30 pm; March 16@5:00 pm - 7:00 pm

Reminder, if you are due for a BCI check you only have until Feb 15, 2023, to get it done! Please save receipts for reimbursement. You can check your status by logging into 4HOnline, calling, or emailing the office. Please don't let your volunteer status expire!

SAVE  THE  DATE! Counselor College - March 4-5; Open House - May 7; Cloverbud Overnight - June 29-30; Beginner Camp • June 12-15; Jr. High Camp - June 26-29; Teen Camp - June 16-19; STEM Camp - June 19-21 Junior Shooting Sports Camp - July 26-29; Senior Shooting Sports Camp- July 9-14

Facebook - One of our fastest ways to communicate this year has been by email and through Facebook Post. If you are on Facebook please follow our Extension Facebook page for all the up to date 4-H events!  https://www.facebook.com/osuextensiongallia

For 4-H Advisors ONLY - join our private Gallia County 4-H Advisors only 4-H group page on Facebook

Changes for 2020 Gallia County Junior Fair

New for 2020!!  Attention ALL Gallia County Junior Fair Market Beef Exhibitors

2020 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2020:

Attention: Gallia County Beef Exhibitors

The Gallia County Fair Board has added a Market Heifer division to the Market Beef Show (previously only market steers). Exhibitors will be able to tag in a heifer calf at this year’s December 12 market beef tag in.

  • Exhibitors can check in, sign up for, and exhibit both a market steer and market heifer but will only be permitted to sell one animal at the fair.
  • Market Heifers will show in their own division, taking place prior to the first division of steers. The division will be placed and top placing market heifers from that division will return to the ring with the top placing steers of each division and be in contention for the Market Animal Supreme Drive.
  • These market heifers are to be of “terminal” type and kind. They should be fed out and finished like a steer and must weigh a minimum of 1000 lbs. at the Fair weigh-in (just like steers). “Clubby” bred heifers, or females that are bred to be more terminal, are becoming increasingly popular in market heifer shows nationwide. These shows provide an avenue for breeders and exhibitors that have heifers that are not so much bred to be productive cows, but rather, bred more for carcass quality. Heifers are typically more efficient in converting feed to condition and will be able to finish out with a lesser feed intake than that of the average steer. For individuals looking to have a market beef project while being able to be conservative in the amount spent on feed over the year, market heifers are a great option.

    2020 Ohio State Fair Pork Quality Assurance (PQA)

Requirement Youth entering a market swine project at the 2020 Ohio State Fair will be required to have a parent/guardian PQA certified in order to meet packer requirements.
OSF Market Swine requirements Flyer
  • PQA certification number will be required for online entry (deadline of June 20th) 
  • Certification numbers will be verified, falsified numbers will result in penalty.
  • Once notified of invalid number, exhibitors will have 5 days to provide the correct PQA certification number.
  • If the correct PQA certification number is not provided within 5 days, exhibitor will be disqualified from exhibition.
  • Youth MUST be certified in Ohio Youth QA 45 days prior to exhibition in order to be eligible to show.
There are several options for parents/guardians to be PQA certified:

• Adults can attend an in-person PQA session

• Adults can sign-up for the PQA on-line certification.

Requests can be sent to Elizabeth Share (share.8@osu.edu)


1. The adult PQA certification is good for 3 years.

2. If a parent/guardian has several youth in the family, the same PQA number will count for all of the youth.

3. For a list of approved PQA instructors, contact: - Elizabeth Share Extension Specialist, Livestock/Food Animal Program share.8@osu.edu

2019 Livestock Rule Changes
New for 2019!! Attention ALL Gallia County Junior Fair Market Animal Exhibitors

2019 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2019:

  • Market Swine Weight range will be 230 lbs. up to 290 lbs.

  • Market Steer minimum weight will increase to 1000 lbs.

  • Any animal not making the minimum weight will not be allowed to go to resale. These animals along with any animal deemed not fit for sale by a fair official, will be the exhibitor’s responsibility to remove the animal from the fair grounds.