2021 Program Information 

New Club Resources 

Tips on Conducting a Zoom Meeting

Joining & Configuring Audio & Video in Zoom Video
How to Join a Zoom Meeting Video
Step by Step to Attend Zoom Help Sheet
Step by Step to Download and Host Zoom Help Sheet
Steps to Host and Access on Zoom Help Sheet

Club Leader Login Help Sheet
Quick Tips for Successful 4-H Enrollment Help Sheet

The Gallia County 4H Enrollment Deadline is March 15th of the current year. Early Registration for a Club Bonus is March 1st.

Ohio 4-H: Re-enrolling Using 4HOnline - Youtube Instruction Video

4H Online Family Enrollment Guide for New & Returning Members - Step by Step Print out Guide to signing up in 4HOnline

How to Use 4H Online for Your Enrollments (Brief Guide)
How to Access Your 4H Online (Complete Guide)

Welcome! We are so excited that you have chosen to join the Gallia County 4-H program.


The Ohio 4-H Grab & Go Club Meeting Toolkit provides 4-H volunteers and teen leaders with seven (7) club meeting agendas to help plan for the 4-H year. Each agenda is two pages. The first page provides an overview of the topic, a sample agenda and resources to put ideas into action. The second page provides in-depth explanations and specific strategies. 

Agenda Title


#1: Family Meeting Kick-Off


#2: Icebreakers/Team Building


#3: Election of Officers


#4: Public Speaking Activities


#5: Educational Programs


#6: Planning Club Fundraisers


#7: End of Year Review


Go Virtual

Each agenda highlights how to adapt in-person 4-H activities to a virtual setting. Clubs may discover creative solutions that remain part of their club tradition for years to come.

Include Cloverbuds

Each agenda highlights strategies for including Cloverbuds in developmentally appropriate, non-competitive club activities.

You can find this resource on the Ohio 4-H website, under Club Leaders>Club Management, Resources, Policies and Procedures: https://ohio4h.org/volunteers/volunteers/club-leaders/club-management-resources-policies-and-procedures.

Here’s a go link that takes you directly to the document: https://go.osu.edu/clubmeetingtoolki

Start Up Resources

 Cloverbud Resources
Club Calendar Templates
Meeting at a Glance Worksheet
Club Checklist
Yearly Paperwork Checklist
Club Financials
Club Equipment Log
Financial Summary
4H Club Annual Report
Club Management
4H Club By Laws
4H Club Constitution
Sample Club Program in WORD or PDF 
Club Meeting Log
Club Meeting Wheel
My Club Checklist
Ohio 4H Charter Checklist
Request for Cross County Line Membership
EIN Helpful Form and Application
IRS SS4 Form Completion Information
4H Group Exemption Authorization
Enrollment Forms
Member or Cloverbud 4H Enrollment Form
Fundraising Form
4H Fundraising Form
Guest Speaker Opportunities
Health Forms
Ohio 4H Health Form
Member Success
4H Career Record Book
4H Career  Record in One Page
Quality Assurance
Full Study Guide
QA Date 2021  TBA  
VFD Fact Sheet
Standard of Behavior
Volunteer Standards of Behavior
Traveling with Members
4H Child Transportation Waiver
Insurance Information


2021 4H Re-Organization Contents 

4H Project Book Information
2021 Family Guide
2021 Summary of Changes
Advisor Handbook
Ohio 4H Volunteer Handbook
2021 4H Calendar with Fair Events
2021 Camp Flyer


2021 Program Information 4•H Advisors    October 2020 4H Volunteer Newsletter 

GOODBYE 2020! - I don't know about the rest of you, but I know I'm ready for 2020 to be over! Let's hope 2021 is a better year! First let me just say THANK YOU for sticking with us this year! I know nothing has gone as planned and we had so many changes to deal with on a personal level and in our 4-H world! Unfortunately, 2020 isn't quite done with us yet, we have a few more changes to share with you:
  • 2020 Fall Advisors Banquet - Due to COVID-19 restrictions on gatherings we are canceling our 2020 fall 4-H Advisors Banquet.
  • 4-H Committee Election - We will be holding an electronic 4-H Advisory Committee Election the first week in November. An email ballot will be sent to each advisor on Monday November 2nd•   You will have until Friday November 6th to cast your vote and return the email. We have several open positions for the committee this year. Any 4-H Advisor can self-nominate or nominate someone else to run for election by contacting Tracy at winters.5@osu .edu by October 9, 2020.
  • Years of Service Advisor Pins - We will honor 4-H Advisors years of service with certificates and pins for those finishing their first, fifth, tenth, fifteenth, etc. year of service to 4-H. These will be included in your club packet along with premium checks from the fair for your 4-H members. For those advisors with 30, 35,40,45,50 years of service to 4-H, we will make every effort to present those in person and take pictures to share on our Facebook page.
  • 4-H Hall of Fame - We are also planning a special recognition for the 4-H Clover Award and 4-H Hall of Fame Award. If you would like to nominate someone for this year's Hall of Fame please contact Tracy at winters.5@osu.edu by October 9, 2020.

Fair Premium Checks - Club Advisors may now pick up their club premium checks at the Extension office. Club packets will include premium checks for any of your club members who showed a project at the 2020 Gallia County Junior Fair. This includes submitting a project for judging on the FLIP GRID program as well as showing an animal project in person at the fair.

Thank you to everyone who participated in the 2020 Fair! I know it was not our traditional fair, but 4-H members, 4-H families, 4-H advisors, the fair board, OSU Extension staff and our fabulous 4- H community supporters came together and we showed everyone that not even worldwide pandemic or a move in day flood could stop us! Please send a specal thanks to our Fair Board members and the local businesses who literally jumped into the mud on Sunday and helped us save the fair!

New 4H Volunteer Application



Thinking of starting a New 4-H Club? Here are the steps:

  1. A new club must have at least 5 members from 3 different families.
  2. Must have a pre-approved club name, approval is granted by the Extension office.
  3. The club will need to apply for a club EIN and sign a club constitution.
  4. The club will need to develop by-laws; these are "club rules" which include: attendance policy, officer duties, parent participation, member participation, expected behavior, etc.
  5. The club will need to open a club checking account.
  6. Advisors must complete club paperwork and approval process by March 1 .

Typically, clubs begin meeting in January & February with 4-H enrollment due March 15, 2021. The process sounds complicated, but 4-H staff are here to support you through each step. If you have questions, please call the Extension office at 740-446-7007 .

Thinking of starting a New 4-H Club? Here are the steps:

  1. A new club must have at least 5 members from 3 different families.
  2. Must have a pre-approved club name, approval is granted by the Extension office.
  3. The club will need to apply for a club EIN and sign a club constitution.
  4. The club will need to develop by-laws; these are "club rules" which include: attendance policy, officer duties, parent participation, member participation, expected behavior, etc.
  5. The club will need to open a club checking account.
  6. Advisors must complete club paperwork and approval process by March 1 .

Typically, clubs begin meeting in January & February with 4-H enrollment due March 15, 2021. The process sounds complicated, but 4-H staff are here to support you through each step. If you have questions, please call the Extension office at 740-446-7007 .

Moving online to keep us moving forward! - The challenges of 2020 have force us to become more mobile! Some of these changes were painful but now that we have adapted, they could offer us more options for 2021! Here are just a few things that may have an online component in 2021!
    • Quality Assurance training / test outs
    • Volunteer Trainings (Local and State)
    • Animal livestock and General project workshops
    • SPIN Clubs (Special Interest Clubs)
    • 4-H Committee zoom options
    • New Volunteer application processes / Interviews
    • Camp Counselor application process / interviews /trainings
    • Online newsletters
    • New 4-H Online 2.0

We know that offering everything online is not a good alternative to face to face, but for somethings, having the additional online options could be a great solution for our busy schedules/ What would you like to see offered in 2021 electronically?

Gallia County 4-H Advisors, Welcome to our 2021 4-H season!

As we start off this new year, I wanted to share with you the two virtual 4-H Volunteer Training dates set for January.  These will be held via Zoom and you will need to follow a specific Zoom link to enter the meeting.  The first date will be January 13, 2021 at 6:00 pm and the second date is January 28, 2021 at 7:00 pm.  For those who have never participated in a Zoom meeting I would recommend the January 13th session.  I will show you how to download the FREE Zoom platform and introduce you to some of the features, as well as allow time for “playing” with the hosting controls!  If you would like to attend this session please send an email to winters.5@osu.edu and ask for the link for Jan. 13,  I will send you the direct link.  You do not have to have zoom downloaded to attend but if you would like to download it and look/play around with it go to https://zoom.us/ and sign up for your FREE account.  You will need a devise with a camera to run Zoom.  A laptop computer works best but also you can use a tablet or smart phone but the phone may be a little hard to see features.

The second date January 28, will also allow you some time to host and explore features of Zoom but we will also have some FUN ideas of activities you can do during your club meeting, so the kids are participating and not just watching a screen.  For this one you will want to download your free Zoom account and be signed into it when you click on the link.  If you want to sign up for this one please send me an email to winters.5@osu.edu and request the link for Jan. 28.

We hope that you will join us at one of these online trainings but if you are just not comfortable or don’t have the internet or equipment to join, we have planned two face to face trainings in February.  Right now these dates are set for Feb. 6 which is a Saturday morning at 9:30 am and Feb. 8th which is a Monday night at 6:30 pm.  All of the trainings, both online and face to face will have 2021 program updates and will count toward mandatory volunteer training. Additional dates maybe added or there could be changes to these in person dates depending on COVID restrictions, please follow us on Facebook, watch your emails and our website for changes.

Thanks for all you do for 4-H in our county!


2021 Volunteer Training - Last year we focused on "Club CHATs" we gathered great information about what clubs were doing, their successes, challenges, and needs. This year we want to use that information to offer advisor trainings/workshops around skill development, club programming and club needs. Little did we know in January of 2020 what this year was going to hold for us! As we start our planning for 2021 program year please share with us any additional club challenges, training topics or needs you would like to see us address in our January - February Advisors Trainings. Examples might include - Hosting online 4-H club meetings, staying safe during face to face 4-H meetings, how to use 4-H Online 2.0 (what is new, what is the same etc.) Growing your 4-H club, Trainin g/using club officers, 4-H opportunities beyond the club, etc.

Reminder, if you are due for a BCI check you only have until December  31st  to get it done! Please save receipts  for reimbursement. You can check your  status  by logging into 4HOnline, calling or emailing the office. Please don't let your volunteer status expire!

Cloverbud Advisors - We now have two complete years of Cloverbud Investigators lesson plans and kits for you to download and/or borrow. We have been adding the "Taking the Adventure Outside" lessons as well. Our Cloverbud Taking the Adventure Outside Workshop has been moved to Spring of 2021 please stay tune for more information!

Club Advisors Just as a reminder if you are looking for a great fall or spring OUTDOOR meeting area the Gallia County Nature Area Land Lab, located at the fairground is available free of charge. Just call the office to book your meeting and request access. Special Thanks you to the Great Eight Horse Kids for tackling the jungle that was growing back there and making it look nice again!

Little Caesar Pizza Kit fund raiser- Our 2021 pizza kit fund raiser is on hold right now until we can confirm our camping season for 2021. We do have tentative camp date set see below!

Camp 2021


Teen Winter Retreat - January 30 - 31 Counselor College - April 17 - 18 Spring Fling - April 23 - 24

Open House - April 25

Cloverbud overnight - June 5 - 6 Beginner Camp • June 7 - 10 Jr. High Camp - June 14 - 17

Teen Camp - June 18 - 21

STEM Camp - June 22 - 24

Junior Shooting Sports Camp - June 25 - 27

Special Needs Camp . July 9 - 11

Senior Shooting Sports Camp- July 18 - 23


Facebook - One of our fastest ways to communicate this year has been by email and through Facebook Post. If you are on Facebook please follow our Extension Facebook page for all the up to date 4-H events!  https://www.facebook.com/osuextensiongallia

For 4-H Advisors ONLY - join our private Gallia County 4-H Advisors only 4-H group page on Face book at https://www .facebook.com/groups/231204398070327

4-H Online Waffle - With COVID -19 affecting everyone including our office staffing structure, we have decided not to have our 4-H Month of Winning this year. Instead a group of 4-H Supporters has offered to host an online "Waffle"! Beginning in October you will see invites to join the "4-H Waffle group" If you have never participated in a waffle it is an online fundraiser to benefit a group or club. Special prizes will be offered up, participants can buy chances on that item with one lucky winner for each item. The goal is to hold up to 1O Waffles on prize packages. Clubs are asked to help collect donations for these prize packages or to sponsor one on their own. So far, we have the following Waffle Baskets started and we are looking for additional donations to go with them or additional basket sponsors! a 31 basket sponsored by the For His Glory, a Halloween

themed movie basket sponsored by RV All Stars, a Coffee/Tea Basket sponsored by Sawdust Buckeyes, a Holiday (Christmas) Basket sponsored by Stephanie Stover, a South Gallia Basket sponsored by Pairs n Spares, a BBQ Basket sponsored by Aftershock, a shooting sports basket

sponsored by Gallia Shooting Aces, an Outdoor Basket sponsored by the Conservation club. Additional prizes Yeti cups, 4-H wreath, and business gift cards. We would like to have all the donations by the first week in October to begin the first Waffle. Waffles will run up through November or until prizes are gone! Contact winters.5@osu.edu for more information. Additional basket ideas: OSU fan, camping, kitchen, 4-H theme, sports, fishing, gardening, goodie or desserts, date night, tools, local school teams, tailgate, Christmas, birthday party, school supplies, ice cream, Fall, anniversary celebration, kids toys or books.

If we can get all 37 clubs to pitch in, we can have some great itemsI Business donations are also welcome! The goal is to raise $5,000 for 4-H programming in 20211

Office Staff

Teen Opportunities Newsletter! - Watch for our Teen Opportunities newsletter in November with information on how to apply to be a camp counselor, CARTEEN opp·ortunities, College Scholarships, Teen Leaders and more!


Changes for 2020 Gallia County Junior Fair

New for 2020!!  Attention ALL Gallia County Junior Fair Market Beef Exhibitors

2020 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2020:

Attention: Gallia County Beef Exhibitors

The Gallia County Fair Board has added a Market Heifer division to the Market Beef Show (previously only market steers). Exhibitors will be able to tag in a heifer calf at this year’s December 12 market beef tag in.

  • Exhibitors can check in, sign up for, and exhibit both a market steer and market heifer but will only be permitted to sell one animal at the fair.
  • Market Heifers will show in their own division, taking place prior to the first division of steers. The division will be placed and top placing market heifers from that division will return to the ring with the top placing steers of each division and be in contention for the Market Animal Supreme Drive.
  • These market heifers are to be of “terminal” type and kind. They should be fed out and finished like a steer and must weigh a minimum of 1000 lbs. at the Fair weigh-in (just like steers). “Clubby” bred heifers, or females that are bred to be more terminal, are becoming increasingly popular in market heifer shows nationwide. These shows provide an avenue for breeders and exhibitors that have heifers that are not so much bred to be productive cows, but rather, bred more for carcass quality. Heifers are typically more efficient in converting feed to condition and will be able to finish out with a lesser feed intake than that of the average steer. For individuals looking to have a market beef project while being able to be conservative in the amount spent on feed over the year, market heifers are a great option.

    2020 Ohio State Fair Pork Quality Assurance (PQA)

Requirement Youth entering a market swine project at the 2020 Ohio State Fair will be required to have a parent/guardian PQA certified in order to meet packer requirements.
OSF Market Swine requirements Flyer
  • PQA certification number will be required for online entry (deadline of June 20th) 
  • Certification numbers will be verified, falsified numbers will result in penalty.
  • Once notified of invalid number, exhibitors will have 5 days to provide the correct PQA certification number.
  • If the correct PQA certification number is not provided within 5 days, exhibitor will be disqualified from exhibition.
  • Youth MUST be certified in Ohio Youth QA 45 days prior to exhibition in order to be eligible to show.
There are several options for parents/guardians to be PQA certified:

• Adults can attend an in-person PQA session

• Adults can sign-up for the PQA on-line certification.

Requests can be sent to Elizabeth Share (share.8@osu.edu)


1. The adult PQA certification is good for 3 years.

2. If a parent/guardian has several youth in the family, the same PQA number will count for all of the youth.

3. For a list of approved PQA instructors, contact: - Elizabeth Share Extension Specialist, Livestock/Food Animal Program share.8@osu.edu

2019 Livestock Rule Changes
New for 2019!! Attention ALL Gallia County Junior Fair Market Animal Exhibitors

2019 Livestock Rule Changes approved at the November Fair Board Meeting.  The following rule changes will be in effect for 2019:

  • Market Swine Weight range will be 230 lbs. up to 290 lbs.

  • Market Steer minimum weight will increase to 1000 lbs.

  • Any animal not making the minimum weight will not be allowed to go to resale. These animals along with any animal deemed not fit for sale by a fair official, will be the exhibitor’s responsibility to remove the animal from the fair grounds.